Project Managers Are They Born Or Made Management Essay

Project Managers Are They Born Or Made Management Essay Can a person be born to undertake a specific role in life or are they moulded by both training and their experiences in life. This paper examines whether Project Managers have the innate skills to be a success or if they like many other professionals require training to become proficient in their chosen career. This paper will also examine whether there are particular personality traits that are required in order to be a successful Project Manager. With this information, organisations would then be in a better position to ascertain whether particular individuals are either suited or not to the role of a Project Manager and thereby ensuring that their Project Managers can bring projects to a successful conclusion. Introduction Dittman et al.,2004 use the Apollo 13 incident to illustrate the skills of a Project Manager. Gene Krantz, was the flight director of the Apollo 13 mission to the moon. With systems failing, a lack of power and a dwindling supply of oxygen he led his team to discover solutions against almost impossible odds. Krantz exhibited the characteristics and personality traits of a superstar Project Manager by leading his team to achieve a common goal of ensuring the safe return of the aircraft and the lives of the astronauts and in this instance the team could easily have resigned themselves to their fate or made an error in judgement (Dittman et al.,2004). However the team and its project leader relied on both their training and their instincts to ensure the safe return of the aircraft. It can be seen from this instance that the team leader instilled the thought into all of his team members that failure was not an option. This is an extreme example of the skills required of a Project Manager , but it asks the question were Gene Krantzs actions the product of training and experience or were they innate in his personality. With the rapid advances currently being made in information technology there has now become an increased need for Project Managers within the IT industry. The scale and number of projects has increased thereby increasing the risk associated with these projects. With this in mind the choosing of project managers with the required skills to ensure the successful completion of projects has become critical and organisations have recognized that the choosing of the right individual to lead a project can have a significant bearing on the success of the organisation. As can be seen above in the Apollo 13 example the role of the project leader was crucial to the success of the project. This paper will look at the necessary skills required to be an effective manager and whether these skills are inherent or whether they can be taught (Dittman et al.,2004). 1.0 Leadership Styles Studies have shown that there are primarily six main schools of leadership theory (Dulewicz Higgs, 2003;Handy, 1982; Partington, 2003) and these are as follows: 1. The Trait school 2. The Behavioural or Style school 3. The Contingency school 4. The Visionary or Charismatic school 5. The Emotional Intelligence School 6. The Competency school. 1.1 The Trait School This approach was popular up to the 1940s with the main idea being that effective leaders share common traits. This school of thought assumes that leaders are born, not made. The supporters of this school in attempting to identify the traits of effective leaders have focused on the following three main areas: à ¢Ã¢â€š ¬Ã‚ ¢ Abilities: hard management skills such as Time Management, Forecasting and Procurement à ¢Ã¢â€š ¬Ã‚ ¢ Personality: such as self-confidence and emotional variables à ¢Ã¢â€š ¬Ã‚ ¢ Physical appearance: Project Managers appearance and physical size Through his work at Henley Management College, Turner (1999) identified seven traits of effective project managers: à ¢Ã¢â€š ¬Ã‚ ¢ Problem-solving ability à ¢Ã¢â€š ¬Ã‚ ¢ Results orientation à ¢Ã¢â€š ¬Ã‚ ¢ Energy and initiative à ¢Ã¢â€š ¬Ã‚ ¢ Self-confidence à ¢Ã¢â€š ¬Ã‚ ¢ Perspective à ¢Ã¢â€š ¬Ã‚ ¢ Communication à ¢Ã¢â€š ¬Ã‚ ¢ Negotiating ability. Turners identification of the above traits concentrate on the softer skills of Project Management with only the trait of Problem Solving being one that could possibly be taught and the others being skills of a nature more specific to an individual. 1.2 The Behavioural or Style School The behavioural or style school became popular from the 1940s to the 1960s. This school assumed that effective leaders would adopt certain styles or behaviours. This schools theory assumed, that effective leaders can be made and that the parameters include the following: 1. Concern for people or relationships 2. Concern for production 3. Use of authority 4. Involvement of the team in decision-making (formulating decisions) 5. Involvement of the team in decision-taking (choosing options) 6. Flexibility versus the application of rules. Parameter Blake and 1.3 The Contingency School The contingency school came into being during the 1960s and 1970s (Fiedler, 1967; House, 1971; Krech, et al., 1962; Robbins, 1997). Rather than seeking all encompassing theories of leadership that would apply in all situations, contingency theories suggested that what made an effective leader would depend on the situation that the leaders found themselves in. The supporters of this school had a tendency to follow similar patterns: 1. An assessment of the characteristics of the leader 2. An evaluation of the situation in terms of certain key contingency variables 3. The seeking of a match between the leader and the situation. One contingency theory that has proven popular is path-goal theory (House, 1971). The idea is the leader must help the team find the path to their goals and help them in that process. This theory identifies four distinct leadership behaviours: à ¢Ã¢â€š ¬Ã‚ ¢ Directive leaders à ¢Ã¢â€š ¬Ã‚ ¢ Supportive leaders à ¢Ã¢â€š ¬Ã‚ ¢ Participative leaders à ¢Ã¢â€š ¬Ã‚ ¢ Achievement-oriented leaders. These must then be matched to environmental and subordinate contingency factors: à ¢Ã¢â€š ¬Ã‚ ¢ Environmental factors: Task structure Formal authority system Work group. à ¢Ã¢â€š ¬Ã‚ ¢ Subordinate factors: Locus of control Experience Perceived ability. 1.4 The Visionary or Charismatic School During the 1980s and 1990s, the visionary or charismatic school arose from the study of successful business leaders who were leading their organizations through change. Bass (1990) identified two types of leadership, transactional and transformational: Transactional leadership: This form of leadership rewards followers for meeting performance targets and managing by exception by taking action when tasks have not been undertaken in accordance with what was predicted 1.4.2 Transformational leadership: A Project Manager who displays this form of leadership would be charismatic, visionary and would engender pride, respect and trust. They would also provide motivation by creating high expectations, providing intellectual stimulation and challenging their team members with fresh ideas and approaches. They would also give consideration to individuals by showing them respect and paying personal attention to them. From a project management perspective, Keegan and den Hartog (2004) believed that a project managers leadership style needed to be more transformational than transactional, but did not find any evidence to confirm this. What they were able to conclude was that although there is a significant correlation between the managers leadership style and employees commitment and motivation, there does not exist a similar correlation for project managers. 1.4 The Emotional Intelligence School The emotional intelligence school has flourished since the late 1990s, and espouses the view that the leaders emotional intelligence has a greater impact on his or her success and the performance of his or her team than does the leaders intellectual capability (Goleman, Boyatzis, McKee, 2002). They identified six leadership styles: à ¢Ã¢â€š ¬Ã‚ ¢ Visionary à ¢Ã¢â€š ¬Ã‚ ¢ Democratic à ¢Ã¢â€š ¬Ã‚ ¢ Coaching à ¢Ã¢â€š ¬Ã‚ ¢ Pacesetting à ¢Ã¢â€š ¬Ã‚ ¢ Affiliative à ¢Ã¢â€š ¬Ã‚ ¢ Commanding. Goleman, Boyatzis, and McKee (2002) say that the first four of these styles will engender a sense of teamwork, and usually lead to better performance in appropriate circumstances. They also stated that the last two styles can encourage dissonance, so these last two styles need to be used with care. Goleman, Boyatzis, and McKee, as well as other authors, have shown a clear correlation between the emotional intelligence and leadership style of managers and the performance of their organizations. 1.5 The Competency School The competency school of the 1990s has placed an emphasis on the competencies of effective leaders and seeks to identify them. This according to Turner et al. 2005 when taken at face value may appear to be a return to the trait approach. However, they also state that competencies can be learned, so leaders can be made, not just born. Further, different combinations of competencies can lead to different styles of leadership which can be appropriate in different circumstances thereby producing transactional leaders in situations of low complexity and transformational leaders in situations of high complexity (Turner et al., 2005). 2.0 Skills of a Project Manager A good project manager should have the knowledge and skills necessary to perform their job. A project manager can be defined as the person responsible for working with the project sponsor, the project team, and the other people involved in a project to meet project goals (Schwalbe, 2004). To become an IT project manager requires knowledge in the core skills such as time management, risk management, scope management, cost budgeting, and knowledge of IT systems (Dittman et al., 2004). They also stated that a project manager must have skills in addition to the basics of project management to succeed and that the skills required are the soft skills that have to do with getting things that you want done and adjudicating issues between people, managers, egos and agendas. Its basically how to get a job done without annoying people (Melymuka, 2000). These soft skills can include basic leadership and team building abilities that are needed for the team to complete the designated project and t he basic business skills that are necessary for a project manager to be successful in the IT world (Dittman et al., 2004). They also concluded that these could include the ability to communicate into measurable results, utilize financial skills to keep the project cost effective, and identify and predict trends in the project. The ability to communicate effectively is a pre-requisite in project management and it is essential for project managers to have the capacity to listen and understand the people on their project team as well as the customers of their project and by doing so, expectations and feedback can be easily passed on to the team and it will be easier to solve problems and complete tasks within the project (Dittman et al., 2004).. Dennis Johnson, an Assistant vice President at USAA stated that A project manager needs the ability to question without alienating to listen and watch peoples body language and really see whats happening (Melymuka, 2000) and this skill will enable a project manager to step away from a project and view issues from a different perspective. This subsequently enables a project manager to better communicate his ideas and plans with the team and also with his superiors within the organization. Relationship management is a skill that is important to have While managing projects a project manager should be capable of working with all levels within the organization and relationship management is an important skill to either inherently have or to learn. Relationship management can also include identifying the unique characteristics and abilities of each individual on the team and determine the most effective way to utilize them throughout the project (Dittman et al., 2004). A project manager will also need to know how to mobilize and coach the people on their team and establish trust within the project team. The project manager and the team must develop a level of trust and comfort with each other in single-minded pursuit of project goals (Kharbanda, 2003). This is based on the premise that project managers should be able to build and sustain relationships within their project team and throughout all levels of their organization. There are many skills a project manager may have that are argued to be ingrained in the human spirit, the largest of these being the ability to influence others (Dittman et al., 2004). Linda Pittinger, CEO of People3, states Its hard to find people who can influence others and create win-win situations (Melymuka, 2000). The project manager needs to have the ability to sell the value of the project to other people within the organization and must be able to persuade and influence team members to get their job done well and on time must also have the confidence, credibility, and commitment to overcome the obstacles when faced with the task of running an IT project (Dittman et al., 2004). Without the ability to influence people particularly those who may not be in full support of the project, a project manager will be more likely to fail. The ability to make decisions can be either learned or innate and it has been said that the best decision makers are the most experienced decision makers (Dittman et al., 2004).. As a manager and leader, every step you take required decision making skills. What makes it more challenging is the pressure to make the right decision is often very high (Canterucci, 2003). When faced with having to make the correct decision a Project Manager may often have to base this decision on past experience or pure instinct. Should a project manager be new to the field of project management they will not have accrued sufficient experience to make the correct decision but they will have the ability to judge based on their instinct if those instincts are of a project manager with those innate skills. As can be seen above many of the skills required to be an effective project manager are the softer skills of management and that to a large extent these skills can not generally be taught as they rely on the individuals personality. These softer skills however can be honed through time and experience so to some extent there is a degree of learning. 3.0 Personalities of a Project Manager In order to be an effective project manager a persons character and personality traits will play a key role. Dittman et al. 2004 asked the question Within an IT project management program, can people be really prepared for the trials and tribulations of dealing with people while managing a project? The use of personality tests, such as the Myers-Briggs Type Indicator, can assess whether an individual will make a good project manager. By undertaking these assessments, an individual can analyze their personality and connect their personality type with a particular type of career. The Myers-Briggs Type Indicator (MBTI) assessment is incredibly popular for doing just this. The Myers-Briggs Type Indicator (MBTI) is an assessment technique that gives the participant 4 individual letters that are designed to match their personality type. This classification is set out below: Extrovert v. Introvert, Sensing v. Intuitive, Thinking v. Feeling, and Judging v. Perceiving. The research database shows that leaders mostly fall into the ENTJ category (extrovert, intuitive, thinking, and judging). ENTJs are especially well-suited to be leaders and organization builders. They have the ability to clearly identify problems and innovative solutions for the short and long term well-being of an organization(BSM Consulting, 2000). A project manager would generally fall into the category of ESTJ. They are good at a lot of different things, because they put forth a tremendous amount of effort towards doing things the right way. They will be happiest in leadership positions, however, because they have a natural drive to be in charge. They are best suited for jobs which require creating order and structure (BSM Consulting, 2000). The Keirsey Temperament Sorter is another technique that can also be used to determine personal characteristics and aid people gain new understanding of their traits, motivations, and behaviours (AdvisorTeam, 2003). The temperament sorter is an assessment to analyze one specific aspect of ones personality: temperament. Temperament is a set of inclinations that each of us is born with, its a predisposition to certain attitudes and actions (AdvisorTeam, 2003). The four temperaments that people will fall into are artisans, guardians, idealists, and rationals. These groupings have the following characteristics: 1 Artisans value freedom and spontaneity. They want to be without constraint, at liberty to act on their impulses, play and create. Guardians value belonging to a group or community. They maintain stability through responsible, conservative, traditional behaviour. Idealists value personal growth, authenticity, and integrity. They yearn to develop themselves fully as individuals and to facilitate growth in others. Rationals value competence and intelligence. They strive to learn, know, predict, and control the resources in their environment. It has been shown through research that project managers and leaders will most likely fall into the category of either Rational or Guardian (Dittman et al., 2004). A Rational tends to be pragmatic and organized. Their organizational and coordinating skills tends to be highly developed, which means that they are likely to be good at systematizing, ordering priorities, generalizing, summarizing, and at demonstrating their ideas (Prometheus Nemesis, 1998). Guardians tend to be very specific in their communication and reliable when it comes to completing tasks. They also are very cooperative with implementing goals and good at supervision and protecting their subordinates. The Supervisor Guardian is the type of that most fits the personality of the project manager. Supervisor Guardians go by experience, not speculation and experimentation, and certainly not fantasy. They keep their feet firmly on the ground and make sure that those under their supervision do the same (Prometheus Nemesis, 1998). The personality assessments described above are good tools to examine an individuals personality type and compare it to that of the typical project manager career. Each assessment can be used separately or they can be used in conjunction to get the best results. Using these evaluations, it can be shown whether a person has the requisite skills to be a good project manager, and decisions can be made whether to put them in that role, whether they would need further training to be successful in the project manager role, or whether they would be best placed in a different career altogether. 4.0 Conclusion As can be seen an individuals personality can be measured or assessed using the techniques detailed above. These techniques enable organisations to eliminate individuals rather than select individuals as project managers. The methodology behind these techniques would indicate that project managers are born rather than made as the characteristics used to describe individuals are those of an innate nature rather than a derived or coached one. However on the other side of the equation the technical skills required by a Project Manager can be learned and need not necessarily be inherent in the individual. So it could also be concluded that a project manager can be made through learning alone. The leadership style theories above look at the science or art of project management depending on the school to which an individual ascribes to. If an individual is of the viewpoint that Project Managers are born with the innate capabilities to be a project manager then Project Managers have to be viewed as artists. However if the conclusion is that project managers can be taught and trained then they should possibly be viewed as scientists. These can be viewed as two conflicting views with those of a scientific inclination believing that project managers are made and those of a more artistic inclination believing that they are born. From the research undertaken above there is no definitive answer to this question. In the case of Project Management, where there are so many human variables there can be no comprehensive training course that will detail a case study for every given scenario. This would indicate that Project Managers can be and are made but that the best and most effective Project Managers are born.

Better business through budgeting Essay

The article talks about the importance of formulating a budget for businesses even small-size companies since it establishes their goals and helps to predict the success of a business idea while embarking upon the financial health of the company. Formulating a working budget is important from a business and financial perspective that allows measuring progress, accounting for unexpected expenses and availing investment opportunities. It is a tool for attracting investors and getting loans. Budget enables both the insiders and outsiders to look at the history of performance and upcoming plans and deliverables of the company. Small companies usually don’t pay much attention to budget since they consider financing as secondary to the product or service they provide as well as a waste of time. A simple and effective budget is the need of time for small companies. Alexander defined budget as a tool for identifying incomes and expenditures. The projections allow a company to compare it plans and expectations with what happens actually thus showing the company’s performance and accomplishment of the goals. Budget entails with it three financial statements of which cash flow is the most important followed by income statement and balance sheet. The realistic projections about a business future performance can be made through historical data as well as likely income to be generated through marketing programs, seasonal businesses and other anticipated sources with the help of research. Fixed and variable costs should be projected in the same manner and later the numbers should be plugged in. The key is to be conservative and build contingency plans in order to build a financial cushion in the budget(Klein, K. E. 2006). The biggest mistake to avoid is that budget should be treated as an ongoing exercise rather than once a year exercise done to accomplish some purpose which is not consulted again throughout the year. Secondly, it should be realistic with all the necessary elements and details. Thirdly, it can be made with the help of financial advisors who offer insight into the budgeting process rather than the entrepreneur making it himself with incomplete knowledge. Softwares are also available for this purpose but the key is to select the simple and easy to use ones which do not contain specialized programs but the general ones which are not heavy on jargons. RESPONSE The article explains us the importance and usefulness of budgeting in an organization which is meant for both insiders and outsiders. Budgeting will not only allow projecting incomes and expenditures but compare them those to the real picture in order to know whether the business is fulfilling our expectations or not. It is necessary to set goals and ensure that the business idea seems to be realistic and viable in the future. The insiders of a company need budget to regulate their expenses and account for any unexpected expenses or losses. Before making any investment, the company should consult its budget that whether it allows for it or not keeping all other expenses in account. For the outsiders, the budget serves as a statement of plans and deliverables for the year. The budget tells the stakeholders how successful the company has been on meeting its goals. Budget is a useful exercise for small sized companies since they need to operate within their small source of income and ensure that their expenses do not get out of their hands. Budgeting also increases the credibility of a business since the stakeholders gain confidence in a business while looking at the financial statements. Today, most of the businesses do not formulate a budget and those who do consider it a one-time exercise and a formality for the shareholders. Companies should realize the importance of budgeting and take actions only after consulting their budget in order to avoid any pitfalls (Shim & Siegel, 2008). REFERENCE Shim, J. K. , & Siegel, J. G. (2008). Budgeting Basics and Beyond, 3rd edn. Wiley. Klein, K. E. 2006. Better Business Through Budgeting.

The Artice Intergration Essay Topics Cover Up

The Artice Intergration Essay Topics Cover Up There are lots of aspects about a sport that may be argued in an essay. Select a favourite sport and appear at how it developed. Some hobbies are merely diversions. Pick 1 person whom you admire for their leadership abilities and write about the traits which make them special and how they've influenced you somehow. Artice Intergration Essay Topics - Overview To choose which subject you're likely to discuss, it's crucial to see the complete collection of good persuasive speech topics from the specific area of study. The City Council wants a teen for a member to speak for your age group. It's needless to say that you should choose a subject that you regard as interesting. If you can find with additional reasons to strengthen your thesis, that's even better because it is going to make it simpler to reach you page requirement. You will develop an overall statement and after that operate to prove it. When you choose a topic, you have to answer the query and after that substantiate your response with three or more motivations as to why you think like that. When you're selecting an essay topic, it's important to pick one that has a lot of information and statistics to strengthen your perspective, and don't exaggerate any info you have chosen to write about. Begin a list of questions which you'd love to have answered. You should take part in far-reaching studying to cover all parts of this issue and all point of views by different individuals. After you have the topic, answer the question and support your answer with three or more explanations for why you believe it. As an example, let's say you select the very first topic from our list. You would l ike your paper to be noticed, meaning you don't wish to choose the effortless topic and have your paper reflect exactly the same thing every one's paper does. Journaling is one method to achieve that. It is vital that you choose an intriguing topic because it is going to ensure it is straightforward for you to compose your paper. School should happen in the evenings. Every American should learn how to speak Spanish. Students ought to be permitted to pray in school. They will find it easier to write about topics that they are interested in, and it will make the researching process much simpler. Top Artice Intergration Essay Topics Secrets To the contrary, you might not have been provided a specific topic whatsoever. There are a lot of things to argue when it has to do with the law. The individual grading your paper will likely appreciate how you deviated from the norm. The issue is that everybody's interpretation of what makes a great society differs. Choose something y ou're ready to discuss or describe and something which will present your good qualities to your teacher. Write about a person who has no enemies. Remember you need to reveal the best about yourself. In the majority of cases, you want to produce a topic that will make it possible for other people to understand your perspective, and telling them to think that what you write is true. Training to compose essays on various topics is going to be the very best preparation to the exam. The intent of assigning an essay to middle school students is to make awareness and permit them to develop writing skills. They can write informational essays a number of ways. To locate argumentative essay topics easy on various platforms, you want to comprehend about the argumentative essay. You could possibly be offered a list of essay prompts to select from. The more information you are able to gather about the subject, the better prepared you'll be for writing your essay. As you have observed, different kinds of essay topics have various approaches to approach them, and in addition, they have their own benefits.

Advance Problem #30 - 1422 Words

Summary Beaver Brothers, Inc. is conducting a study to assess the accuracy, and consistency of their 150-gram bar soap production line. They are interested in seeking; the reliability, average weight and range of each soap bar. By conducting this study Beaver Brothers, Inc. wants to see the consistency of their machines, dependability of their marketing tools and the level of assurance that they are promoting and supplying trustworthy products to their consumers. Beaver Brother, Inc. achieves their wanted information by collecting 25 samples of 5 observations and recorded the data in a table. The task is to use these collected samples to create; means, graphs, and tables to present the data and draw conclusions about the production line.†¦show more content†¦The greater the Cp and the closer the Cpk is to the Cp, indicates a higher level of working capacity. These values can be calculated using the Process Capability module on the POM software. Parameter Value Results Value Upper tolerance limit 170 Process capability index 0.08 The actual process capability is Cpk = -0.08 Lower tolerance limit 162 Upper one sided index 0.8392 The potential process capability is Cp = 0.4596 Mean (optional) 162.6959 Lower one sided index 0.08 Standard deviation 2.9012 Table 1 shows the factors used in finding out the actual results of; Cp, and Cpk from the initial study. With a suggested Cp of 1.33 to demonstrate that the production line is well centered, and working at a high rate, you can see that the initial results do not suggest this. The Cp is well below the recommended index at 0.4596, suggesting that the process needs to be altered to make improvements. It is also visible that the Cpk (0.08) has a much less number in comparison to the Cp. This implies that this process is not working to its full potential. 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